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How to Change Your Name in the Service Book?
If you are a government employee, a defense personnel, or serving in any other public sector service, it is crucial that your Service Book or Service Record contains accurate and updated information. Many individuals face issues such as incorrect spellings, surname changes after marriage, or having multiple versions of their name across documents. In such cases, correcting your name in the Service Book is essential.
Why is Correcting Your Name in the Service Record Important?
Your Service Book is the official record of your employment, achievements, and identity in government service. Any name discrepancy in it may cause serious issues like:
- Delay or errors in salary, pension, or Provident Fund (PF)
- Complications in departmental promotions or transfers
- Hindrance in receiving post-retirement benefits
- Mismatch in identification documents
That’s why it’s essential to get your name updated in the service record without delay.
Documents Required to Change Name in Service Book:
- Gazette Notification– The legal proof of name change
- Application Letter– As per your department’s format
- Affidavit– Showing old and new names (if required by your department)
- ID Proofs– Aadhaar, PAN, Voter ID, etc.
- Copy of Service Book or Employee ID details
Step-by-Step Process to Change Name in Service Book:
Step 1: Apply for Gazette Notification
First, you must apply to get your new name published in the Gazette of India:
- Draft an affidavit on stamp paper stating that you are voluntarily changing your name, including old name, new name, and reason for change
- Submit the affidavit, ID proofs, passport-size photo, and application form to the Gazette department
- Some departments may require a CD and hard copy of the documents
- Your new name will be published in the Gazette within 20–30 working days
- The Gazette copy becomes your legal proof of name change
Step 2: Submit Application to Your Department
- Write a formal request letter to your department (current or retired employer)
- Attach a copy of the Gazette Notification with your application
- Some departments may ask for verification by a senior officer
- Departments like Defense, Railways, Health, and Education may have their own specific rules, so follow the applicable guidelines
Can Retired Employees Change Their Name in the Service Book?
Yes. If you are retired but your pension, PF, or identity documents have a name mismatch, you can still apply for name correction in your Service Book using the Gazette copy.
What is a Gazette Notification?
A Gazette Notification is an official publication by the Central or State Government of India. It is used to publicly declare changes such as:
- Name changes
- Government orders
- Appointments, etc.
In name changecases, the Gazette serves as valid legal proof and is accepted by all government departments.
Final Note:
If you are currently employed, serving in defense, or even retired, and your Service Book contains incorrect name details, it is essential to correct it through a Gazette Notification.
Make the Process Simple – With Us
The name change process may look lengthy and a bit complicated, but with the right guidance and step-by-step support, it can be smooth and stress-free.
If you need help with:
- Drafting the affidavit
- Preparing required documents
- Publishing the namein the Gazette
- Understanding departmental procedures
Then connect with the experienced team at LSO Legal.
We take care of the entire process — from affidavit creation to Gazette publication.
With over 22 years of experience, our registered senior advocates guide you through every legal step with clarity and care.
Whenever you're ready — we’re here to help.
Contact LSO Legal today to make your name change simple, legal, and secure.
