How to Correct Name in Birth Certificate – Legal Steps & Required Documents

By LSO Legal Private Limited

Introduction

Your birth certificate is the first and most important proof of identity and citizenship in India.
Any error in your name — even a single spelling mistake — can create major issues while applying for a passport, Aadhaar, PAN card, school admission, government jobs, or visa.

Fortunately, the law in India allows you to legally correct or update the name in your birth certificate through a verified and systematic process.
Let’s understand step-by-step how to do it and what documents you need.

Common Reasons for Name Correction in Birth Certificate

People usually request name corrections due to:

1. Spelling mistakes in the name (like Aman written as Amann).

2. Incomplete name entry (missing surname or middle name).

3. Change of name after adoption, marriage, or religion conversion.

4. Typographical or clerical errors made by the hospital or municipality.

5. Mismatch between the birth certificate and school records or Aadhaar.

Legal Authority for Birth Certificate Corrections

In India, birth certificates are issued by the Municipal Corporation, Municipal Council, Gram Panchayat, or Registrar of Births and Deaths as per the Registration of Births and Deaths Act, 1969.

Under this Act, the Registrar of Births and Deaths has the power to correct or update entries in the birth record after proper verification.

Step-by-Step Legal Procedure

Step 1: Prepare an Affidavit for Name Correction

Create an affidavit on ₹100 non-judicial stamp paper mentioning:

• Correct and incorrect spellings.

• Reason for correction.

• Declaration that both names refer to the same person.
  Get it notarized by a First-Class Magistrate or Notary Public.

Step 2: Gather Supporting Documents

Attach documents showing the correct name, such as:

• Aadhaar Card

• School certificate

• Hospital birth record

• Parents’ ID proof

• Passport or PAN card

Step 3: Submit Application to the Local Registrar

Visit your Municipal Corporation / Gram Panchayat / Birth Registrar Office and fill the Correction Application Form.
Attach:

• Original Birth Certificate

• Notarized Affidavit

• Supporting Documents

Step 4: Gazette Notification (For Major Changes)

If the correction involves a complete name change, you must publish the change in the State Gazette.

• Submit the affidavit, ID proofs, and application to the Gazette department.

• After approval, a Gazette Notification will be published confirming the new name.

Step 5: Receive the Corrected Birth Certificate

After verification, the Registrar will issue a revised birth certificate containing the corrected name.
The corrected version is legally valid for all future use.

Documents Required

1. Original Birth Certificate (with incorrect name)

2. Notarized Affidavit for Name Correction

3. Applicant’s Aadhaar / PAN / Passport

4. Hospital or school record showing correct name

5. Parents’ ID proof

6. Self-attested photographs

7. Gazette publication (for major name change)

Name Correction for Minors

If the applicant is below 18 years, parents or guardians must sign the affidavit and correction form on the minor’s behalf.
Both parents’ ID proofs and birth certificate copies are mandatory.

Important Legal Notes

• Never use two names simultaneously after correction.

• Keep multiple photocopies of your corrected certificate for future use.

• Gazette-based name correction is permanent and legally binding.

• Avoid fake agents or middlemen — always apply through legal or authorized channels.

Why Choose LSO Legal for Birth Certificate Name Correction

 Legally verified affidavit & Gazette drafting
 End-to-end support till certificate re-issuance
 Fast, transparent, and affordable process
 100% confidentiality & secure documentation
 Available online and across all Indian states

Conclusion

Correcting your name in your birth certificate may seem complex, but with proper documentation and legal guidance, it’s a straightforward and permanent solution.

With LSO Legal Private Limited, you can complete your entire process legally, safely, and efficiently — from affidavit drafting to final certificate delivery.

Helpline: 0755-4222969 | 9171052281 | 8109631969 | 8085829369
WhatsApp: 9171052281
Website: www.lsolegal.com